SUMMARY

The Grants Manager is responsible for developing and overseeing the grantmaking functions of Rancho Santa Fe Foundation (RSFF). Reporting to the Chief Operating Officer and working closely with the Grants and Projects Committee (GPC), this position will develop, inform, and implement the Foundation’s grantmaking strategy, lead the Foundation’s discretionary grantmaking activities, develop and implement the Foundation’s evaluation and learning efforts.

PRIMARY DUTIES:

1)      Grantmaking

• Develops plans for annual and, as appropriate, multi-year community investments in support of RSFF’s strategic plan and goals.
• Ensures that the Foundation’s grantmaking investments advance the Foundation’s strategy and are following all policies and regulations.
• Oversees the design, implementation, monitoring and evaluation of the granting process and other related community investment programs to assess overall impact of RSFF’s grantmaking.
• Sets, with Grants and Projects Committee (GPC) and COO’s approval, the calendars for discretionary and special grant processes, and ensures deadlines are met and grant programs are operated in a transparent, fair, diverse, and equitable manner.
• Acts as the primary content knowledge expert to colleagues on grantmaking, grants management, initiative design, evaluation coordination and field expertise.
• Manages high quality execution of the Foundation’s discretionary grantmaking processes
• Develops Letters of Intent, Applications, Evaluations, Grant Agreement Letters, Follow-up Reports for each process in the grants system (GLM)
• Coordinates site visits and communication with prospective applicants
• Reviews grant proposals, completes analysis of requests, gathers additional information if necessary, and assigns evaluators.
• Coordinates with Controller to ensure timely distribution and communication of grants to grantees.
• Researches community needs in the Foundation’s areas of focus to inform areas for RSFF’s involvement.
• Develops and maintains successful, transparent grantee relationships.
• Develops procedures to ensure high quality and efficient grantmaking and makes recommendations related to grantmaking processes to streamline operations.
• Works in coordination with the COO and Controller to develop and administer the annual discretionary grantmaking budget.
• Ensure that all grants from Scholarship Funds held at the Foundation are distributed as outlined in the Scholarship Policy ensuring that the grant recipients are selected from a group that is sufficiently broad and fulfills the charitable purpose of the fund.

2)      Volunteer Relations:

• Responsible for staffing one or more Committees comprised of volunteer Board and community representatives who are charged with recommending discretionary grants to the RSFF Board of Directors.
• Identifies and onboards volunteers to participate in Grant review panels.
• Duties include coordination of meetings, management of proposal review, facilitation of decision processes, and the preparation of information to support committee deliberations.
• Oversee the process for selection and appointment of any scholarship committees.

3)     Community Relations

• Establishes strong collaborative relationships with the San Diego non-profit sector to advance the goals of the foundation.
• Represents RSFF in the nonprofit, foundation, and broader communities, as needed or requested.
• In collaboration with Communications Manager, prepares articles and communicates with stakeholders about RSFF grantmaking for newsletters, annual reports, website, Facebook, and other social media outlets.
• Coordinates annual grantee recognition event.
• Work with marketing staff to advertise the availability of the Foundation’s Scholarship Grants.

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