Asst. Director of Payroll & Benefits Management

Works as a member of an agency team by promoting the mission and philosophy of EES while
performing job functions and following EES’ Policies and Procedures.
Supports the administration of various employee benefit plans such as life, health, dental and
disability insurances, retirement plan, vacation, sick leave, leave of absence, unemployment,
worker’s compensation and payroll. Supervise staff, complete and submit within required
deadlines all state and federal mandated reports. Ensures the Completion and submission of
required state and federal reports by assigned deadlines (examples: EEOC, Pay Data, 1095-C)

Duties and Responsibilities include the following. Other duties may be assigned. Supports EES and the Director of Payroll & Benefit Management to ensure the following are completed:

1. Enrolls new employees in benefit, including retirement plans, administers changes and schedules benefits orientation.
2. Processes status changes and reviews claims.
3. Processes open enrollment benefit plan transfers, and ensures benefit invoices are paid.
4. Provides vendors/agencies appropriate documentation for life, retirement, Workers Compensation, Children’s medical , Earnings Withholding Orders (EWO) and disability benefits claims.5. Processes and maintains payroll.
6. Maintains expiration dates for required certifications/documents and retirement contributions. Review time submitted and communicate with supervisors’ corrections/ documentation needed. Submit and record reimbursement documentation.
7. Maintains vacation, personal and sick time accruals and usage by employees.
8. Assists in preparing materials and in presenting benefit plan changes to employees.
9. Maintains employee benefit files, personnel files and other records.
10. Update budget with current staff, vacanices, education, longevity and permit/certifications.
11. Responsible to remain familiar with Employee Handbook and EES’ Policies and Procedures. Organize the Employee Handbook annual update and reivew EES Policies and Procedures for applicable revisions to submit for approval.
12. Update personnel rosters for the CA Dept. of Education.
13. Remain familiar with Federal and State Labor Laws, FMLA and PDL guidelines and EDD procedures.
14. Remain compliant with Health Care Reform and minimum wage requirements.
15. Prepare for and participate in various annual audits performed by outside agencies.
16. Attend various webinars and in person meetings to maintain knowledge of current rules, regulations and laws applicable to California employers.
17. Process employment verifications, reference inquires and terminations.
18. Record outside teacher substitute agency utilizations and voucher payment monthly.
19. Acquire and distribute required postings to all EES locations.
20. Create and log employee badges.
21. Collect and log all performance appraisals.
22. Monthly Benefit and Payroll report submission to President and CEO Qualifications Skills: Effective oral, auditory, visual and written communication skills Interpersonal Skills Reading Skills Technical Communication Customer Service Diplomacy Professionalism Filing Math Aptitude Organization Planning Time Management Computer Literacy Keyboard Skills.

Qualifications Skills: Effective oral, auditory, visual and written communication skills Interpersonal Skills Reading Skills Technical Communication Customer Service Diplomacy Professionalism Filing Math Aptitude Organization Planning Time Management Computer Literacy Keyboard Skills.

Education/Experience: High school diploma or general education degree (GED); or two to four years related experience and/or training; or equivalent combination of education and experience.

Certifications/Licenses: Fingerprint Clearance, FBI and Child Abuse Index Complete and pass physical, negative TB test Annual proof of influenza vaccine, (or a statement declining) Proof of pertussis and measles immunizations Valid Driver’s License and proof of current insurance if driving on behalf of EES Complete and pass CDSS Mandated Reporter Certification Meet staffing qualifications and operational regulations adopted by both Community Care Licensing and California Department of Education.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands and talk or hear. The employee is frequently required to walk. The employee is occasionally required to stand and stoop, kneel, crouch, or crawl.